contact you when you receive your first yearly service charge bill to make sure you understand it and answer any questions you may have.
provide you with a digital homeowner newsletter at least twice a year which gives you useful and relevant information about being a homeowner.
ensure our website provides you with useful information about being a homeowner.
provide quarterly statements showing your account balance.
give you clear information concerning your service charges and your rights, and responsibilities as a homeowner.
provide you with audited accounts for your service charges each year (unless you live in a building with four or less dwellings). Our accounts will clearly explain the elements that make up your service charge.
if the increase in your annual service charge is higher than expected, we will tell you why this has happened.
upon request, provide you with copies of the invoices and accounts which make up your annual service charges, six months after the year end or within one month of your request, whichever is later. We can send you these documents electronically or you may come into our offices to inspect.
offer you a wide range of payment methods for paying your service charges (and rent, if applicable).
provide money and welfare benefit advice as well as guidance on service charge arrears.
suggest where you can obtain help and advice from outside organisations, if we are unable to assist.
offer prompt refunds when there is a credit balance on your account.
respond to all correspondence within 10 working days.
respond to emails within 10 working days.
update you by email or phone when we need more time to respond.
if you contact us by telephone we will aim to ring you back the same day or within 24 hours.
Consultation and involvement
consult you before any major changes are made to services that affect you.
formally consult with you (carry out Section 20 Consultation) before carrying out any repair/renewal works that require you to contribute more than £250 or when we are proposing to enter into a long-term agreement of more than 12 months and where the cost is likely to exceed more than £100 per homeowner per annum.
ask for your feedback on our regular estate walkabouts.
listen to what you have to say about our services and respond to any problems, queries or dissatisfaction you may have.
involve you in the decisions we make, listen to your suggestions, and report back on the changes we have made to our services as a result.
always try and give you some choice when we are doing any improvement or redecoration works to your building.
inform you of the different ways you can get involved in making decisions that will affect the management of your building or estate.
use the homeowners’ forum (open to all homeowners) to inform you about any new initiatives and how you can help to shape our service by giving us your ideas and feedback.
When things go wrong
listen to what you have to say and learn from your complaint and other feedback.
investigate all complaints fairly and in line with our complaints procedure, keeping you informed at all stages of the process. Where possible, we will aim to find a resolution to your complaint within 10 working days.
aim to respond to and resolve any service charge dispute you may have within 12 weeks.
apply a reduction in our yearly management fee when we accept that there has been poor service delivery throughout the year or a prolonged service failure.
apply a credit adjustment to your account within 10 working days of making our decision, when we accept that there has been an error made to your service charges, or correct your account within a month if the adjustment applies to more than one property/building.
make sure we involve residents when we inspect our estates.
ask for your views and take them into consideration before making any changes to our cleaning or grounds maintenance contracts.
ensure you have a dedicated point of contact for any queries about your block. For blocks that are 100% homeownership, this will be your homeownership officer.
When your building is owned by a private freeholder
work closely with the freeholder or managing agent, to ensure that all repairs and services are carried out in line with the head lease and our management agreement.
forward any queries you have which need to be answered by the freeholder or management agent within 24 hours if urgent or within three working days if not urgent.
scrutinise all our management agents’ accounts budgets, as well as actual demands, to make sure the costs are reasonable, have been billed within the statutory time limits and are for quality services received.
always send you a copy of the management agent’s budgets and audited accounts as part of your actual service charge bill.
provide you with the address of the freeholder or managing agent should you wish to inspect their invoices.
take robust action where we have cause for concern about any of our managing agents.